Application process

Process:

  • Register here
  • Complete the online application
  • Await your result from applications.itc@ugent.be
  • Make sure you are able to send us your legalized documents (legalize your documents on beforehand!)

You will need a pdf of your: passport, CV, Diploma (or certificate of enrolment), Transcript of records, Motivation letter & 2 reference letters.

Scholarship-seeking students: we need a complete file at scholarship selection time, thus:

  • You must submit a BSc-diploma + Transcript of Records, in English, translated by sworn translator or by your University before March 1.
  • Your language certificate (if needed, check here) must be submitted before March 1.

Students that do not apply for a scholarship: we need a complete file at enrolment time, thus

  • If you are graduating in the summer you can also apply with a certificate of graduation/certificate of enrollment.
  • Your language certificate (if needed, check here) must be submitted before September 1.

We do not review eligibility, transcripts, diplomas or credentials via e-mail, please apply via the weblink.

Deadlines:

  • Scholarshipseeking students & non-EU citizens: 29 February 2020 0:00 GMT+1
  • EU students: 31 May 2020 0:00 GMT+1

Results:

Scholarship results & admission results will be communicated March 16th (subject to change)

Students need to legalize (see below) their documents before  March 16th, please do not send us your documents before you receive a request to send your documents.

We will request to send your documents on March 17th if you are selected for a scholarship or to participate in IMSOGLO, these documents have to arrive by the deadline of April 1st, no later.

How to legalize your documents:

Original legalization seal (see below) on an English copy of your transcript and diploma (legalize as one bundle), no exceptions are allowed. No copies of documents with copies of the seal. We need the document with the original legalization seal/apostille. 

Please check below which legalization your country needs (click document).

The application for the IMSOGLO programme is processed through the application portal of Ghent University and Embedded in the International Training Centre of the Faculty of Bioscience Engineering at Ghent University.

For all questions in relation to this procedure and other questions regarding tuition fee, accommodation, visa matters, etc. please contact imsoglo@ugent.be

Information about legalization of your diploma

Different countries need different legalizations (list of legalizations per country)

We accept no exceptions due to fraud.

  • Belgian Embassy

Legalize an English copy of your diploma at a Belgian Embassy in your country (see page 2 document).

  • Apostille

Obtain an original apostille seal on a English copy of your diploma at the appropriate authorities (see page 1 document).

  • Certified Copy

A certified true copy means: an English copy of your diploma that was certified by the awarding university (with stamp or signature) or by a power of law (notary) (see page 3 document)

Scholarship selection process

To award the fee waivers and scholarships, all students will be ranked based on evaluation of their application by an IMSOGLO scholarship selection committee. To set up the scholarship ranking this selection committee takes into account not only previous achievements, motivation and references. Successful candidates who been granted academic admittance will receive a letter of admission, signed by the Registrar of Ghent University, in the name of the IMSOGLO consortium. All students will be notified of their academic admission by receiving a Letter of Admission.

Scholarship nominees are announced on March 16th.